YOUR PRIVACY IS IMPORTANT TO US
We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned. By submitting information and/or your continued use of the website, you signify your consent to us in using your personal information in line with this Policy. This will be deemed as acceptance of any amendments that may be made from time to time. This Policy was last updated on 10th October 2018.
WHO IS RESPONSIBLE FOR YOUR DATA?
SoBa Fitness is responsible for your data. Our registered address is: South Barn, Barnes Lane, Kings Langley WD4 9LA and our correspondence address is displayed at the bottom of this Policy. We control the data that is collected from you, and as such the ways in which your personal information is collected and the purpose of its use.
PERSONAL DATA WE COLLECT ABOUT YOU
contact details (name, address, telephone and email address)
date of birth
payment details (through Mind Body Online – we can’t see your card details)
conditions related to your health and wellbeing as provided by you
any connecting relationship for shared accounts
HOW WE USE YOUR PERSONAL DATA
We collect your personal data in order for us to provide our service to you maintaining your records on our booking systems booking your sessions communicating with you in order to send you information about your booking to fulfil our administration including accounting and billing.
Firstly, we do not provide your personal information to any other business for marketing purposes.
If you receive our newsletter, you control if you want to opt out by either clicking the unsubscribe link in the bottom of the most recent newsletter email that you’ve been sent, or logging in to your account.
In order to change your preference when logged in to your www.sobafitness.com account, click the “my account” navigation, choose the “my info” option and then on the page that loads, click the “Edit your info” link. On the “edit my details” page, you can then select or deselect the newsletter option.
If you’re unsure or need help, email us on email@example.com and we’ll adjust your preference according to your wishes.
HOW LONG WE KEEP YOUR DATA
We keep your account active whilst you are using our service. If you don’t log in to your account for more than three years, we will deem you as an inactive client.
HOW WE PROTECT YOUR DATA
We protect your personal data against unauthorised access, unlawful use, accidental loss, corruption or destruction.
Our suppliers have technical measures in place to protect your information so in order to keep your account secure. Within SoBa Fitness we limit who can access our systems and keep our security and policies under review.
WHO WE SHARE YOUR DATA WITH
Mindbody Inc (our booking platform)
Google (powers our internal email and document storage)
Emailing systems for marketing and transnational emails
TRANSFERS OF DATA OUTSIDE OF EUROPE
Our booking platform provider Mindbody Inc. operates within Europe and the USA and are GDPR compliant.
The system that sends our marketing emails operates outside the EEA and is Privacy Shield Certified.
We use several cookies on our website in order to allow you to log in, book classes and for other purposes such as reporting and improving our website. These are explained in our cookie page where there’s guidance on how you can control them and transparency on what cookies we (and our suppliers) set on your device.
Under the GDPR, you have several rights that you can exercise.
The right of access (often called a ‘Subject Access Request’ (SAR))
The right to rectification (making sure your data is accurate)
The right to erasure (often called ‘right to be forgotten’ / deletion of your SoBa Fitness account)
The right to restrict processing
The right to object
The right to data portability
Should you wish to exercise any of these rights, please contact us on firstname.lastname@example.org and we’ll help you. There’s no charge for these requests (unless repetitive), we aim to fulfil your request as soon as we can and within 30 days.
Profiling: We use basic profiling (segmentation) to tailor our newsletter content to better match your use of SoBa Fitness, but there are no exclusive offers for different segments of our clients, as we don’t discriminate between our clients. Should you wish to opt out of this, please let us know by emailing email@example.com
Automated decision making: We do not use automated decision making, so that is not something that our clients need to opt out or in from.
You can write to us at SoBa Fitness, South Barn, Barnes Lane, Kings Langley WD4 9LA. You can email us at firstname.lastname@example.org
If you have any complaints on how we use your data, please email us at email@example.com
Alternatively, you can contact the Information Commissioner’s Office by telephone on 0303 123 1113 or visit their website located at ico.org.uk/concerns.